FoundryInk Academy Academy / Run your studio
Run your studio

Collaborate with your team

A studio can be a solo desk or a whole crew. When you work with others, FoundryInk gives you roles that grant the right powers, a task board to track the work, and an editorial calendar so nobody misses a beat. Here is how to run a team.

Read time about 7 min

1Invite people, set roles

In Studio, then Members, invite people by email and give each an organization role: Owner, Admin, Editor, or Viewer. Within a project, set finer project roles on a ranked ladder, Viewer, QA, Author, Director, Admin, where each rank inherits the ones below. So an Author can make and submit pages, while a Director approves, locks, and publishes.

Members, Add a member: the Add as menu sets the role, and the Grants line lists what it allows.
Members, Add a member: the Add as menu sets the role, and the Grants line lists what it allows.See the full screen
Roles are how you delegate safely: a guest artist can be an Author on one series without touching the rest of your studio.
Pro note
Give collaborators the lowest role that lets them do their job. You can always promote, and it keeps everyone's lane clear.

2Track the work on a board

Turn on Task management in a project's settings and each asset gets a board with To Do, In Progress, and Done columns. Add cards, assign them to members, set a delivery date, and drag them across as work moves. Your studio-wide Board (under Tasks) lifts every card from every project into one view you can filter by person, project, or due date.

An asset's Tasks board with To Do, In Progress and Done columns; this card is blocked by another.
An asset's Tasks board with To Do, In Progress and Done columns; this card is blocked by another.See the full screen
The studio's Work board under Tasks, filtered by people and due date across every project.
The studio's Work board under Tasks, filtered by people and due date across every project.See the full screen
Pro note
Seed a board from the default to-do template, then everyone knows the steps a page goes through without asking.

3See the whole schedule

The Calendar (under Tasks) is your studio's editorial timeline: a month grid of colour-coded chips for delivery dates, scheduled publishes, campaigns, and projected finishes, sorted soonest-first, with a fourteen-day velocity read. The lightweight Work tab gives a one-row-per-asset portfolio view of status and delivery. Together they answer the only question that matters: what ships, and when.

The Tasks Calendar: a month grid with colour-coded chips for delivery dates and publishes.
The Tasks Calendar: a month grid with colour-coded chips for delivery dates and publishes.See the full screen
A project's Work tab: one row per asset with progress, approval, publish status and delivery date.
A project's Work tab: one row per asset with progress, approval, publish status and delivery date.See the full screen
Pro note
Check the calendar every Monday. Two minutes there saves a scramble on launch day.

Set up your crew

From solo to team in four moves. Links into the app. Saved on this device.

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Quick questions

Studio (organization) roles set studio-wide power: Owner, Admin, Editor, Viewer. Project roles are finer and per-series: Viewer, QA, Author, Director, Admin, each rank inheriting the ones below.

No, it's off by default. Solo creators often skip it; teams turn it on per project to track who's doing what and when it's due.

Yes. Mark a card blocked by another and everyone sees what's holding it up. It's advisory, so a blocked card can still be moved.

Promote a discussion comment or a page pin into a task card; it stays linked, and moving the card to Done resolves the original comment.

Your team is in sync

Roles, a board, and a calendar keep a crew moving together. Last stop: run your studio like a media desk.

The Collaborate Console →